Authorizing NABP as the Reporting Agent

If your board of pharmacy is ready to designate NABP as its HIPDB reporting agent, follow the steps below to complete the process.

Step 1

Complete the letter of agreement (PDF) and return it to NABP. 

Step 2

Register with HIPDB by completing HIPDB’s entity registration form. HIPDB will process the form, assign a unique data bank identification number, and send the board an entity registration verification document, which contains your board’s confidential data bank ID and password. You will need the ID and password for step 3.

Step 3

Boards must also complete HIPDB’s agent registration form. This form is used to designate NABP as your board’s authorized agent. (NABP’s data bank ID is 1955. Use “National Association of Boards of Pharmacy” as the agent name.) You will also include your board’s data bank ID number on the form, sign the form, and return the original to NABP; NABP will complete the last page and forward the form to HIPDB.

Step 4

After NABP receives the signed letter of agreement and the agent registration form, the process can begin. Boards can download the Access database (right click and select "save as" to download the database). The database will be used to transmit data to NABP. See the instructions (PDF) for help using this data entry program. 

HIPDB does not accept incomplete reports. All mandatory fields (PDF) must be completed for the board to fulfill its reporting obligations (for example, Social Security numbers must be included for adverse licensure numbers).