NABP: A Board of Pharmacy’s HIPDB Reporting Agent

Healthcare Integrity and Protection Data Bank (HIPDB) is a national data collection program. Federal and state licensing and certification agencies, including boards of pharmacy, must report final adverse actions taken against health care practitioners, providers, or suppliers to HIPDB. NABP can help meet the burden of these reporting obligations by serving as the board’s reporting agent.

Among other things, HIPDB collects and disseminates information on federal and state licensing and certification actions including revocations, reprimands, censures, probations, suspensions, and any other loss of license, or the right to apply for or renew a license, whether by voluntary surrender, nonrenewability, or otherwise. Reporting to HIPDB is mandated by the Health Insurance Portability and Accountability Act (HIPAA) –  all information reported is confidential and is not available to the general public.

Adverse action reports must be issued to HIPDB within 30 days of the date that the final adverse action was taken, within 30 days of the date when the reporting entity became aware of the final action, or by the close of the entity’s next monthly reporting cycle.

In an effort to reduce the cost a board may incur to comply with HIPDB reporting requirements and as a service to the boards of pharmacy, the board can designate NABP as the authorized reporting agent to the HIPDB. Among other things, the board must complete HIPDB’s entity registration form and authorized agent designation form as well as sign and return NABP’s Letter of Agreement to designate NABP as its agent.

HIPDB does not accept incomplete reports; all mandatory fields must be completed. See data submission requirements (PDF) for more information.

For further information on designating NABP as your board’s reporting agent, contact Customer Service.

As a board of pharmacy’s authorized reporting agent, NABP will transmit all required records to HIPDB and provide feedback on HIPDB rejected or accepted data. NABP will also provide the board with monthly Clearinghouse reports.